2019 Poster Guidelines

Dimensions and Formatting

  • Dimensions: Each poster must fit on our poster boards, which are one meter by one meter (39 inches by 39 inches). Your poster can be any size or shape so long as it fits within this space; smaller is acceptable, larger is not. In other words, your poster must not exceed the available space of one meter by one meter.
  • The top left section of the poster must contain:
    • Your assigned poster number. This number is the same ID number that was assigned to your submission document in the ConfTool Conference System.
    • Title of the poster.
    • Name and institutional affiliation of each author.

Layout and Design

  • A poster is intended to provide a visually compelling and totally understandable presentation of your results. During the poster sessions we expect someone to be available at each poster to answer questions or add additional details; nevertheless, the poster should be self-explanatory for someone who just walks up and looks at it.
  • It is extremely important that the text be readable. Therefore, modest amounts of text in a large font are critical. A sans serif font (e.g., Helvetica) is the most readable for material of this sort. Titles and main headings should be no smaller than 72 pt. font. Ideally, there should be no text smaller than 36 pt. font. The very smallest text must be at least 24 pt., but even at that size, it will be hard for observers to read. These obviously put severe constraints on how much text you can have, but that’s important for readability by someone standing nearby.
  • Similarly, figures, tables, and charts should be large enough to be read easily. Be sure such items are labeled very clearly, again in a large font.
  • Design is an important element of posters. Simply pasting the pages of an abstract or paper to the poster constitutes a very poor presentation. This should be avoided. You should aim for an attractive layout that gets your message across clearly. If you need so many words to convey your message that you run out of space, maybe the problem is the message itself. Simplify what you present. If there are subtleties or complexities, these can be conveyed verbally.

Onsite Presentation

  • There will be one poster session this year. It takes place Tuesday, April 2, 5:00 – 6:00 pm (17:00 – 18:00). The location is the Hall of Distinction at the College Park Marriott Hotel & Conference Center, our conference venue.
  • The poster hall will be available for set-up starting 7:30 am on Tuesay, April 2. Make sure to have your poster in place before the poster session begins so that the session can launch without delay.
  • Your specific location will be assigned. Poster numbers will be indicated on the poster boards. Make sure to put your poster in the correct location.
  • At least one presenter must be with the poster throughout the poster session.
  • All posters must be removed by Wednesday, April 3, at 1:00 pm (13:00). Posters that remain in place after that time will be removed by us. The iConference is not responsible for posters that are unclaimed, damaged or lost before, during, or after the conference.
  • We will have pushpins available. If you need other supplies, please bring them with you.
  • Your poster is your presentation. No electricity or tables will be provided.


  • The five finalists for the Best Poster award will be named in advance of the iConference. These finalists will be judged during the poster session, and the winner announced thereafter.

Questions about the above instructions should be sent to Posters Co-Chairs Yong Ming Kow and Eric M. Meyers

2019 Posters Call

iConference poster sessions provide an opportunity for present and future thought-leaders to display and discuss their research with key members of the information field. We welcome submission of posters presenting new work, preliminary results and designs, or educational projects.

Initial submissions (due Sept. 10) may be up to 4 pages in length (excluding references), following the Springer LNCS template. This LNCS template is being used for consistency; please note that posters will be deposited into the IDEALS open repository and will not be published by Springer.

First submissions will be double-blind reviewed, so all author-identifying information must be excluded from this version. The poster chairs will announce their decisions in mid-November based on reviews. Authors of accepted posters next submit a final abstract for inclusion in the conference’s official proceedings; this version must include author-identifying information. The posters proceedings will be permanently housed in the IDEALS open repository.

Finally, authors will produce their posters, and present them at the iConference poster session (note that we are holding a single poster session this year). Authors may design their presentation poster however they wish, so long as it fits within the available space (i.e. what the display space can accommodate). Poster dimensions will be announced at a later date.

Complete submission information can be found on our Author Instructions webpage.

For more information and inspiration, we encourage you to review the official proceedings of past iConferences.

Please see the Submission Information below for additional details. Questions should be directed to the posters chairs.


  • Submission: September 10, 2018
  • Notification: mid-November, 2018
  • Final versions for proceedings due: December 14, 2018
  • Completed poster due: at iConference 2019

Submission Information

The following is a brief summary. Poster authors should also familiarize themselves with the detailed requirements and guidelines on our Author Instructions Page.

Submissions will be made using the ConfTool submission system. Submissions must be in English.

Author-identifying information must be withheld from first submissions to facilitate blind review. This means do not include author names. Our submission system will associate your file with your account, so we will know the file is yours. But reviewers must not be able to see author information. If your work is accepted, you will add author name(s) to the final version.

All poster abstracts must follow Springer’s prescribed LNCS format. Abstracts can be up to 4 pages in length (excluding references).

Submitters agree that if their work is accepted, at least one author will register during the Early Bird registration period, and present the poster at iConference 2019. We reserve the right to withhold publication if there is no registered presenter.

Failure to adhere to the appropriate guidelines on our Author Instructions Page may result in the work not being reviewed, or not included in the proceedings.

2019 Posters Chairs


Questions about posters submissions should be directed posters co-chairs listed above.

For general questions about the iConference, please contact iConference Coordinator Clark Heideger.



The University of Maryland College Park in collaboration with Syracuse University and the University of Maryland Baltimore County.


Our thanks to the following for their sponsorship of iConference 2019.

Learn how you can become an iConference sponsor.

Papers Publisher

Accepted papers will be published in Springer’s Lecture Notes in Computer Science


  • For general questions about the iConference, including sponsorships, please contact iSchools Communications Director Clark Heideger.

Keep up to date

By Email

Click here to receive iConference News & Updates via email. These include participation calls, deadline reminders, and program updates. We typically send no more than one message a month, and you can unsubscribe at any time. Sign up now.

By Social Media

Follow the iConference on