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2020 Author Instructions

NOTICE: The page explains submission guidelines for iConference research papers (full and short) and posters only. Guidelines for all other iConference submission types can be found on their respective track pages.


Submission Guidelines

  1. Submission methodology: All submissions will be made using the secure ConfTool submission system
  2. Proceedings publication:
  3. Length: The following will be strictly enforced.
    • Full Research papers may be up to 6,000 words (not including references) in Springer’s prescribed LNCS template.
    • Short Research papers may be up to 3,000 words (not including references) in Springer’s prescribed LNCS template.
    • Poster abstracts may be up to 2,500 words in Springer’s prescribed LNCS template.
    • Submissions that do not conform to the lengths defined above are subject to bench rejection by the chairs.
  4. First submission: All initial submissions for review must be in PDF format and follow the Springer LNCS author guidelinesAll author-identifying information must be removed to facilitate double-blind review.
  5. Final submission: Authors of accepted papers and posters will submit a final version containing author-identifying information. Final submissions will not be in PDF, but instead must be in LaTex or Word (.doc or .docx), per the Springer LNCS author guidelines. Acceptance notification letters will further explain final submission requirements. Papers that do not comply with the final submission requirement will be removed from the proceedings and not be published.
  6. Consent to Publish: Authors of accepted research papers must also complete a Consent to Publish Form signed by one author and upload it along with their final submission. Blank LNCS Consent to Publish forms are available for download from the Springer LNCS website; authors should complete the form and submit it in PDF format along with their final submission. Poster authors do not need to submit this form. Authors are responsible for complete and accurate citations, and obtaining permission to use copyrighted material.  
  7. Changes to final versions, and logging thereof:
    • In many cases, acceptance of a submission is conditional on the completion of changes that were identified during review. In making these changes, authors must nevertheless adhere to the original length guidelines (6,000 words for Full Research Papers, 3,000 words for short research papers, and 2,500 words for posters; all not counting references). We recognize that authors responding to reviewer comments may feel they need more space; nevertheless, in the interest of fairness, all authors must follow the same lenght guidelines. If necessary, we suggest having a professional editor help identify redundant words and thoughts.
    • In addition to making the required changes to their final version, papers authors will provide a log of these changes with their final submission. The log will be entered into ConfTool using the open field titled “Remarks on This Contribution Section.” (Note that poster authors must also comply with any change requests identified in review, but do not need to provide a separate log with their final version.)
  8. File Naming: Please use all or part of your paper or poster’s title as the file name. Generic names such as paper.doc or submission.doc are not intuitive and potentially confusing. Also, while the review system will automatically anonymize submission file names, we nevertheless ask that you not use author names as a file-name element in first submission.
  9. Copy editing: Authors are encouraged to have their work copyedited for spelling, grammar, and punctuation. Authors are responsible for the accuracy of all substantive content, including numeric and bibliographic data. Manuscripts will not be copyedited by iConference organizers.
  10. Deadlines: See the Timeline below.
  11. Contact: Questions should be directed as follows:
    • Tracks-specific questions pertaining to reviews, decisions, presentation, etc. should be directed to the respective track chairs, listed on our Organizers page.
    • Proceedings-specific quesitions pertaining to templates, final files, copyright forms, etc. should be directed to Proceedings Chairs listed on our Organizers page.

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Important Notes

  1. All submissions must be in English.
  2. All submissions must conform to the prescribed length requirements.
  3. All research papers and posters must be original work, not published elsewhere.
  4. Research papers and posters submitted for review must have all author-identifying information removed, to facilitate double-blind review. (Our system will collect your personal information and associate it with the submission for tracking purposes.) Authors should remove author and institutional identities from the title and header areas. Further suppression of identity in the body of the work is left to the authors’ discretion. Authors are expected to leave citations to their previous work un-anonymized, so that reviewers can ensure that all previous research has been taken into account by the authors. However, authors are encouraged to cite their own work in the third person, e.g., avoid “As described in our previous work [10], …” and instead use “As described by [10], …”. 
  5. Inclusion in the published proceedings is conditional upon registration of at least one author/presenter per accepted submission. Submitters further agree that if their work is accepted, at least one representative will register during the Early Bird registration period, and present the accepted work at iConference 2020. Submissions that do not comply with this registration requirement will be removed from the proceedings and not be published.
  6. Submitters agree not to make duplicate submissions to different tracks (i.e. submitting the exact same work as a paper and a poster, or submitting the exact same research as both a full and short paper).
  7. Authors must provide keywords, and will be promoted by the submission tool when submitting.
  8. Accepted research papers authors will provide a copyright form with final submission.
  9. Failure to adhere to any of these guidelines may result in the work not being reviewed, or not included in the proceedings.

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Official Guidelines

Click here to visit Springer’s LNCS author guidelines. The site offers guidelines, copyright forms, templates, sample files, and other useful links.

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iConference 2020 Timeline

Note: all deadlines expire at 23:59 International Date Line West (IDLW), which is the last time-zone on Earth.

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  • Program-related questions should be directed to 2020 Program Chairs Proceedings chairs Jan Nolin and Kjell Ivar Skjerdingstad.
  • Proceedings-related questions should be directed to the 2020 Proceedings Chairs listed on our Organizers Page
  • Questions pertaining to specific program tracks should be directed to their respective track-chairs, which can be found on our Organizers Page.
  • General questions about the iConference 2020 should be directed to iconf2020@hb.se
  • Questions about the iSchools and the overall Conference series can be sent to iConference Coordinator Clark Heideger.



Learn how you can become an iConference sponsor.

Papers Publisher

Accepted papers will be published in Springer’s Lecture Notes in Computer Science


  • For general questions about the iConference, including sponsorships, please contact iSchools Communications Director Clark Heideger.

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