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Author Instructions


NOTICE: This page is under construction, in preparation for iConference 2018. THE INFORMATION HERE IS NOT FINAL. If you are looking for information on iConference 2017 in Wuhan, please visit our 2017 Summary Page.


Submission Guidelines

  1. Submission methodology: All submissions will be made using the ConfTool submission system.
  2. Proceedings compilation published in IDEALS repository: THE FOLLOWING IS SUBJECT TO CHANGE: All accepted iConference 2018 contributions for Papers, Posters, SIE descriptions, and Workshop descriptions will be included in the Proceedings compilation. The Proceedings compilation will be available at the beginning of iConference 2018 (March 25-28, 2018) via the IDEALS open access repository (Illinois Digital Environment for Access to Learning and Scholarship). To learn more, read the IDEALS deposit agreement. Previous iConference materials in IDEALS are available here.
  3. First submission: All initial submissions for review should be in PDF format, and use the official iConference template. An iConference Microsoft Word template and template-documentation for Windows and Mac are offered below, as well as for Open/Libre Office (which is not fully compatible, but works). In addition, a LaTeX version is offered. The templates provide all formatting requirements. See templates below. At first submission, papers and posters submitted for review should have all author-identifying information removed, to facilitate double-blind review. (You will add author-identifying information to your final versions.)
  4. Final submission: All accepted Papers, Posters, SIE descriptions, and Workshop descriptions will be included in the Proceedings compilation. These final submissions should not be in PDF, but instead must be in Word or comparable word processing file formats: .doc, .docx, or .rtf for purposes of final processing. Authors using the LaTeX template are required to submit all working directory files in a zip-file. The requirement for final submissions will be explained further in the acceptance notification letters. Accepted authors and organizers are required to upload a final version of their submission that includes author-identifying information, regardless of whether or not any other changes were made after the acceptance. Note that page numbers will be edited for proceedings and a Digital Object Identifier (DOI) added. Also note that there may be formatting changes and adaptions made by the Proceedings Chair.
  5. Images: Images (e.g., .jpg, .tif, or .gif) must be embedded and named appropriately in the manuscript and additionally uploaded in one single zip-file together with the final submission.
  6. Research data: iConference 2018 promotes the provision of research data for re-use and transparency in research. Authors are encouraged to deposit research data of iConference 2018 contributions in the IDEALS repository. The Digital Object Identifier (DOI) of appropriate data sets will be added to the proceedings contributions. Please contact Proceedings Chairs Wayne de Fremery of Sogang University and Preben Hansen ofStockholm University.
  7. Copyright permission: Authors are responsible for complete and accurate citations and, if necessary, for obtaining permission to use copyrighted material. The threshold for obtaining permission varies depending on the copyright owner. Accepted Papers can be submitted to a journal for consideration, but cannot be published before iConference 2018 takes place. All published iConference contributions in journals should have a note stating that this article has been previously published as an iConference contribution.
  8. Citation style: The iConference 2018 Proceedings adhere to the reference/citation style of the American Psychological Association, 6th ed. (see http://www.apastyle.org/index.aspx and http://academic.wsc.edu/conn_library/research/citation/APAExamples6.pdf) APA style uses author-date text references (not numbers) that match full citations in an alphabetical (unnumbered) reference list. Full citations include DOI numbers (if available). It is recommended to use a reference management system such as RefWorks, Zotero, EndNote or Citavi. APA style is provided within these systems. Authors can send/upload BibTeX-files with references.
  9. Copy editing: Authors are encouraged to have their work copyedited for spelling, grammar, punctuation, and APA reference/citation style before submission. Authors are responsible for the accuracy of all substantive content, including numeric and bibliographic data. Manuscripts will not be copyedited by iConference organizers.
  10. Deadlines: Please see the Timeline below.
  11. Contact: Questions about the above can be addressed to 2018 Program Chairs Julie McLeod and Peter Willett.

Important Notes

  1. All submissions must be in English.
  2. All papers and posters must be original work, not published elsewhere.
  3. Papers and posters submitted for review must have all author-identifying information removed, to facilitate double-blind review. (Our system will keep track of these submissions automatically.)
  4. Inclusion in the proceedings is conditional upon registration of at least one author/presenter per accepted submission. Submitters further agree that if their work is accepted, at least one representative will register during the Early Bird registration period, and present the accepted work at iConference 2018.
  5. Submitters agree not to make duplicate submissions to different tracks (for example, submitting the exact same work as a paper and a poster).
  6. Authors are required to provide keywords, and will be promoted to do so by the submission tool when entering their submission.

iConference 2017 Template

The following template is required for iConference submissions, and contains instructions for its use.

Word Version
Click here to download the iConference official template in Word document form.

PDF Version
Click here to view the iConference official template in PDF form.

LaTeX Version
Click here to download the iConference official template in LaTex.

iConference 2018 Timeline

Note: all deadlines expire at 23:59 Internatinal Date Line West (IDLW), which is the last time-zone on Earth.


  • Program- and Proceedings-related questions should be directed to 2018 Program Chairs Julie McLeod and Peter Willett
  • Questions pertaining to papers, posters, workshops, SIEs and the doctoral dissertartation award and other tracks should be directed to the respective track-chairs, which can be found on our Organizers Page.
  • Questions about the iConference in general should be sent to iConference Coordinator Clark Heideger.



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  • For general questions about the iConference, including sponsorships, please contact iSchools Communications Director Clark Heideger.

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