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Author Instructions


NOTICE: The page explains submission guidelines for iConference papers and posters only. Guidelines for all other iConference submission types can be found on their respective track pages.


Submission Guidelines

  1. Submission methodology: All submissions will be made using the ConfTool submission system.
  2. Proceedings publication:
    • All papers accepted for presentation at iConference 2018 will be published in Springer’s Lecture Notes in Computer Science series and will therefore be indexed by major services such as Web of Science and Scopus. This applies to Completed Research Papers and Preliminary Results Papers. The papers will be published as Green Open Access allowing them to be deposited in institutional repositories as well as in the open access Illinois Digital Environment for Access to Learning and Scholarship (IDEALS).
    • All poster abstracts accepted for presentation at iConference 2018 will be published in the IDEALS open repository.
    • Other accepted proposals and submissions will be archived to the iSchools website. This includes proposals for Workshops, Sessions for Interaction and Engagement, iSchool Best Practices and iSchools and Industry Partnership.
    • Applications for the Doctoral Colloquium and Doctoral Dissertation Award will not be published or archived.
  3. Length: The following will be strictly enforced.
    • Completed Research papers may be up to 10 pages in Springer’s prescribed LNCS format.
    • Early Work/Preliminary Results papers may be up to 6 pages in Springer’s prescribed LNCS format.
    • Poster absracts may be up to 4 pages in Springer’s prescribed LNCS format.
  4. First submission: All initial submissions for review should be in PDF format, and following the Springer LNCS author guidelines. At first submission, papers and posters submitted for review must have all author-identifying information removed, to facilitate double-blind review.
  5. Final submission: Authors of accepted papers and posters will submit a final version that contains author-identifying information. These final submissions will not be in PDF, but instead must be in LaTex or Word, per the Springer LNCS author guidelines. The requirements for final submissions will be explained further in the acceptance notification letters.
  6. Copyright: For each paper, Springer requires submission of a copyright form, signed by one author on behalf of all of the authors of the paper; see the Springer LNCS author guidelines for details on copyright forms. Authors of posters will retain copyright to their work, and do not need to submit a copyright form. Authors are responsible for complete and accurate citations and, if necessary, for obtaining permission to use copyrighted material.
  7. Copy editing: Authors are encouraged to have their work copyedited for spelling, grammar, and punctuation. Authors are responsible for the accuracy of all substantive content, including numeric and bibliographic data. Manuscripts will not be copyedited by iConference organizers.
  8. Deadlines: Please see the Timeline below.
  9. Contact: Questions about the above can be addressed to 2018 Program Chairs Julie McLeod and Peter Willett.

Important Notes

  1. All submissions must be in English.
  2. All papers and posters must be original work, not published elsewhere.
  3. Papers and posters submitted for review must have all author-identifying information removed, to facilitate double-blind review. (Our system will collect your personal information and associate it with the submission for tracking purposes.)
  4. Inclusion in the proceedings is conditional upon registration of at least one author/presenter per accepted submission. Submitters further agree that if their work is accepted, at least one representative will register during the Early Bird registration period, and present the accepted work at iConference 2018.
  5. Submitters agree not to make duplicate submissions to different tracks (i.e. submitting the exact same work as a paper and a poster).
  6. Authors are required to provide keywords, and will be promoted to do so by the submission tool when entering their submission.
  7. Failure to adhere to any of these guidelines may result in the work not being reviewed, or not included in the proceedings.

Official Guidelines

Click here to visit Springer’s LNCS author guidelines. The site offers guidelines, copyright forms, templates, sample files, and other useful links.

iConference 2018 Timeline

Note: all deadlines expire at 23:59 International Date Line West (IDLW), which is the last time-zone on Earth.


  • Program- and Proceedings-related questions should be directed to 2018 Program Chairs Julie McLeod and Peter Willett.
  • Questions pertaining to papers, posters, workshops, SIEs and the doctoral dissertartation award and other tracks should be directed to the respective track-chairs, which can be found on our Organizers Page.
  • Questions about the iConference in general should be sent to iConference Coordinator Clark Heideger.



The Information School at Sheffield and The iSchool at Northumbria University


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Accepted papers will be published in Springer’s Lecture Notes in Computer Science


  • For general questions about the iConference, including sponsorships, please contact iSchools Communications Director Clark Heideger.

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